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| January 9, 2007 Council Meeting Minutes |
Back to Council Main
Councilors present: John Bausch, Kimberly Brya, Steve Dyer, Georgie Geraghty,
Susan Gillette, Betsy Holden, Steve Huels, Chris Hurley, Heidi Law, Will McLean,
Peggy McNamara, Jodie Stewart and Sarah Woodburn.
Pastors and Staff present: Joseph Shank, Connie Stewart, Jenny Gleichauf and
Floy Schrage.
Preliminary Matters
Steve Dyer, Chair, called the meeting to order at 7:04 p.m. Associate Pastor
Jenny Gleichauf offered the opening prayer after which the cares and concerns of
the congregation were shared.
John Bausch, Support Councilor, complimented the staff on their handling of the
worship services during the move out of the sanctuary last spring and then back
to the sanctuary in December.
Steve Dyer called attention to the various upcoming events listed on the back of
the minutes.
A motion to approve the December 12, 2006 Council minutes was made by John
Bausch, seconded by Kimberly Brya. Motion to approve was unanimous.
The Chair then skipped to the item of Internal Communication (listed under Other
Business on the agenda) and reminded Councilors that the success of
communicating with the congregation depends heavily on the input from the
various ministry groups. In an effort to communicate internal information to the
congregation in a more timely fashion, Marilyn Parker and Carla Vorhees,
Co-Chairs of this committee, will be expanding the use of e-mail, newsletters,
bulletins and the bulletin board to do this. Thus, for them to be successful in
their mission it is important that they receive the information that needs to be
circulated from the Ministry Groups.
Will McLean, Treasurer, circulated the Variance Report, which shows a surplus
for the period ending December 31, 2006. He also reported that the books for
2006 have not yet been closed.
Business
The Treasurer reported that the Budget Committee met January 8, 2007 and is
still working on the 2007 Budget, which will be presented to the congregation
for a vote in February.
Kimberly Brya, Support Councilor, gave a Canvass update. She circulated a list
of the names of people who have not yet pledged and asked Councilors to select
four names from the list to call and remind them to pledge. There are still
several outstanding leadership pledges. It is hoped that the anticipated goal of
$900,000.00 can be reached. But even if it is, we will still by shy of what was
pledged last year. The work of the Canvass Committee will wrap up the end of
January and they see their next challenge as: How do we encourage everyone to
pledge?
A discussion of how to fund the proposed Church Survey as well as the moving
expenses that will be incurred with the call of a new Associate Pastor followed.
It was pointed out that budget surpluses are not rolled over from one calendar
year to the next. And since the Variance Report ending December 31, 2006 shows a
surplus, the discussion centered on whether or not to use this surplus to fund
the above items. Kimberly Brya moved, seconded by John Bausch, that a reserve
fund be created for the express purpose of covering the following two items: the
moving expenses associated with the potential hiring of an associate pastor and
to pay expenses associated with the all church survey which began is 2006 and
will be completed by 2007. Any surplus would go the CIR. Approval was unanimous.
Steve Dyer then asked about the time of meeting for the Winter Congregational
meeting scheduled for February 11, 2007. After some indecision regarding the
time and date of the scheduled meeting, it was unanimously agreed to hold the
meeting between services on February 25, 2007. A notice of the call to meeting
at 9:45 a.m. in the sanctuary on February 25 will be issued by the clerk of the
congregation. It was also agreed that the February 13th council meeting would be
limited to the 2007 Budget. The chair also reminded Council members of the off
site retreat of the Council on February 10.
Kimberly Brya and Will McLean will be meeting on January 17th to discuss the
funding of the sanctuary floor.
The chair asked for the names of the representatives from the Ministry Groups
selected to serve on this year’s Nominating Committee. Nina Johnson will
represent Outreach and Ann West will be the representative from Nurture. The
remaining Ministry Groups representatives will be reported at the next Council
meeting. Council then suggested names of members to represent the congregation
at large. According to the by-laws, four members of the congregation are
appointed to serve as members–at-large on the Nominating Committee. It was
concluded that it would be wise to wait until the five Ministry Group members
have been chosen before choosing the at-large members in order to avoid any
duplication as well as to ascertain that the committee is balanced and
representative of the congregation.
Other Business
Steve Huels, Worship Councilors, gave a status report on the proposed WCC
Survey. The Messenger has carried a “Thanks” to those who participates in the
discussion groups and the Survey Team has drafted an initial set of questions as
part of the survey development process. Bids have been solicited for the project
and Just The Facts, located in Mt. Prospect, has been chosen to manage the
project. A copy of the full report is on file with these minutes.
The chair reported that Bob Smith has agreed to serve as Co-Chair of the Music
Committee. He also reported that the video of the Christmas pageant will soon be
available as a CD. Also, he thanked the church sextons for all the great work
they have done over the past month.
Closing Items
Councilors are urged to read the pastors reports. Also, the name of those
persons chosen to serve on the Nominating Committee needs to be given to Steve
Dyer as soon as possible.
There being no further business, the meeting was adjourned at 9:50 p.m. after a
closing prayer.
Respectfully submitted,
Peggy McNamara, Clerk
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