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| 725 Pine St. Winnetka, Illinois 60093 847-441-3400 |
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Councilors present: Susan Gillette, Betsy Holden, Steve Huels, Jack Jadel, Bruce Kelly, Bob Linn, Clyde McGregor, Peggy McNamara, Brek Peterson, Jodie Stewart Councilors absent: Sarah Woodburn, Georgie Geraghty, Debbie Cogan, Peggy Dyer Pastors and Staff present: Jenny Gleichauf, Bill Mueller, Joseph Shank, Floy Schrage The meeting of the Council was called to order by the Chair, Susan Gillette, at 7:25pm. Pastor Bill Mueller led an opening contemplative prayer service in advance of the meeting. PRELIMINARIES Pastoral Cares and Concerns -- Pastoral cares, concerns and joys of the Congregation were shared by Pastors Gleichauf, Mueller and Shank. Pastoral Reports -- Reports from Pastors Gleichauf, Mueller and Shank were shared updating Council on recent and upcoming activities related to call and caring, education, worship, outreach, nurture and the mission trips to the Dominican Republic and Guatemala. Pastor Shank shared highlights of the Holy Week Services. Pastor Shank expressed gratitude to Sanctuary Renewal Committee for the completion and delivery of the Baptismal Fount, the last major component of the renewal project. The Council agreed that the Sanctuary Renewal Committee will be disbanded given completion of the project. Susan Gillette, Council Chair, will lead the development of a recommendation on recognition of the committee for their contributions. Pastor Shank reported that Theresa Law, Church School Coordinator, had tendered her resignation to devote more time to her family responsibilities. Her resignation has been accepted and the Pastoral Staff is discussing alternative models to address both pastoral and administrative support of Children’s Education. The Council agreed upon a date for thanking and recognizing Theresa for her many contributions to furthering Children’s Education over the last two years. March 10, 2009 Minutes – Bob Linn, Support Councilor, moved that the March 10, 2009 Council minutes be approved. Betsy Holden, Education Councilor, seconded. The minutes were approved. BUSINESS 2008/2009 Budget – Clyde McGregor, Treasure, provided an update on the year-to-date financial results relative to budget. Results are in line with previous years. Final financial results for 2008 were also review. The final report had been delayed by a minor error that was resolved in March. The final 2008 result was deficit of $10,519.97, within 10% of the estimated value reported at the Annual Budget meeting on February 8, 2009. Pledging Update –Susan Gillette, Chair, noted that pledges are under the budgeted level. By the June meeting, the Executive Committee will present a plan to address the pledge shortfall. Finance Committee – Bob Linn, Support Councilor, updated the Council on the meeting with the Investment Committee. They have concluded the CIR should be held in investments and the outstand debt, used to finance the Sanctuary Renewal Project, should be addressed through a targeted campaign. The outline of a campaign to payoff the loan was discussed; the final plan will be presented at the June meeting. A decision on the debt instrument will need to be decided by September 2009. Quorum Bylaws Revision – Steve Huels, Vice Chair, led of the proposed revision to the Bylaws on what constitutes a quorum. Bob Linn offered a motion, seconded by Peggy McNamara, that the first draft be adopted. After much discussion, the Council concluded that a specific number was a more practical approach than the use of percentages. The Council discussed and drafted a final proposal for consideration by the congregation. The proposed modification will be posted on the WCC website. Rummage – Jodie Steward, Worship Councilor, reported on the plans and preparations for the upcoming Rummage Sale. She encouraged councilors to sign up to work sale day. Usher & Greeters – Peggy McNamara, Worship Councilor, reported on initiative underway to re-vamp the Host teams. Host teams will handle usher responsibilities. Other members will be recruited for role in greeting. A revised Usher Handbook as been created and shared with team captains. The handbook, which also details revised security procedures, has been place in the Narthex for easy reference. raining for the usher teams will be conducted in the fall. Peggy also reported that the examination and development of a procedure for taking attendance had been tabled for the time being. Emergency Preparedness – Vice Chair, Steve Huels, reported that emergency procedures had already been created by Floy Schrage, Business Manager. Evacuation procedures were created with the Fire Department, and are posted in the classrooms. In addition, emergency procedures have been incorporated into the usher manual and will be part of the usher training. The meeting adjourned at 10 p.m., followed by a closing prayer offered by Pastor Joseph Shank. Respectfully submitted, Steve Huels, Vice Chair
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